{"id":7710,"date":"2026-07-07T01:04:45","date_gmt":"2026-07-06T17:04:45","guid":{"rendered":"https:\/\/membersites.co\/?post_type=kb-article&#038;p=7710"},"modified":"2026-07-07T01:04:45","modified_gmt":"2026-07-06T17:04:45","slug":"managing-abstract-submissions","status":"publish","type":"kb-article","link":"https:\/\/membersites.co\/ar\/knowledge-base\/managing-abstract-submissions\/","title":{"rendered":"Managing abstract submissions and decisions"},"content":{"rendered":"<p class=\"wp-block-paragraph\"><strong>\u0625\u062f\u0627\u0631\u0629 \u0627\u0644\u0645\u0644\u062e\u0635\u0627\u062a<\/strong> is the coordinator&#8217;s control centre for the whole submission process. From one screen you can see every abstract, allocate it to reviewers, follow the scores as they come in, and record the committee&#8217;s final decision. This guide explains how to run a review round from here.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"getting-an-overview-0\">Getting an overview<\/h2>\n<p class=\"wp-block-paragraph\">Open <strong>\u0625\u062f\u0627\u0631\u0629 \u0627\u0644\u0645\u0644\u062e\u0635\u0627\u062a<\/strong> from the Administration menu. The cards along the top give you a live count of where everything stands \u2014 <strong>Total Abstracts<\/strong>, <strong>Pending<\/strong>, <strong>Under Review<\/strong>, <strong>Accepted<\/strong>, <strong>Rejected<\/strong> \u0648 <strong>Withdrawn<\/strong> \u2014 and the table below lists every submission. Use the search and filter controls to narrow the list, for example to show only abstracts in one category or at one stage.<\/p>\n\n\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;6ab06f072ae17&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"6ab06f072ae17\" class=\"wp-block-image size-large kb-figure wp-lightbox-container\"><img decoding=\"async\" width=\"1802\" height=\"591\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on--pointerdown=\"actions.preloadImage\" data-wp-on--pointerenter=\"actions.preloadImageWithDelay\" data-wp-on--pointerleave=\"actions.cancelPreload\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/membersites.co\/wp-content\/uploads\/2026\/07\/kb-abstract-mgmt-fix.webp\" alt=\"The Abstract Management grid showing submissions, reviewers, scores and overall status\" class=\"wp-image-7752\" srcset=\"https:\/\/membersites.co\/wp-content\/uploads\/2026\/07\/kb-abstract-mgmt-fix.webp 1802w, https:\/\/membersites.co\/wp-content\/uploads\/2026\/07\/kb-abstract-mgmt-fix-300x98.webp 300w, https:\/\/membersites.co\/wp-content\/uploads\/2026\/07\/kb-abstract-mgmt-fix-1024x336.webp 1024w, https:\/\/membersites.co\/wp-content\/uploads\/2026\/07\/kb-abstract-mgmt-fix-768x252.webp 768w, https:\/\/membersites.co\/wp-content\/uploads\/2026\/07\/kb-abstract-mgmt-fix-1536x504.webp 1536w, https:\/\/membersites.co\/wp-content\/uploads\/2026\/07\/kb-abstract-mgmt-fix-18x6.webp 18w\" sizes=\"(max-width: 1802px) 100vw, 1802px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\tdata-wp-bind--aria-label=\"state.thisImage.triggerButtonAriaLabel\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.thisImage.buttonRight\"\n\t\t\tdata-wp-style--top=\"state.thisImage.buttonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewbox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><figcaption class=\"wp-element-caption\"><strong>\u0625\u062f\u0627\u0631\u0629 \u0627\u0644\u0645\u0644\u062e\u0635\u0627\u062a<\/strong> \u2014 every submission with its allocated reviewers, scores and overall decision.<\/figcaption><\/figure>\n\n\n<h2 class=\"wp-block-heading\" id=\"reading-the-table-1\">Reading the table<\/h2>\n<p class=\"wp-block-paragraph\">Each row shows an abstract&#8217;s title, author, type and format, alongside the review information you&#8217;ll be working with:<\/p>\n<ul class=\"wp-block-list\"><li><strong>Reviewer 1<\/strong> \u0648 <strong>Reviewer 2<\/strong> \u2014 the two reviewers allocated to the abstract, or <em>Not Allocated<\/em> if a slot is still empty.<\/li><li><strong>R1 Status<\/strong> \u0648 <strong>R2 Status<\/strong> \u2014 whether each reviewer has completed their assessment, and their score once they have.<\/li><li><strong>Score<\/strong> \u2014 the combined score from the reviews.<\/li><li><strong>Overall Status<\/strong> \u2014 the abstract&#8217;s current decision: Pending, Under Review, Accepted, Rejected or Withdrawn.<\/li><\/ul>\n\n<h2 class=\"wp-block-heading\" id=\"allocating-reviewers-to-an-abstract-2\">Allocating reviewers to an abstract<\/h2>\n<p class=\"wp-block-paragraph\">Each abstract is assessed by two reviewers. Use the controls beside the <strong>Reviewer 1<\/strong> \u0648 <strong>Reviewer 2<\/strong> columns to allocate a reviewer to each slot, choosing from your accepted panel. Reviewers who selected the abstract&#8217;s category are the natural fit, so matching them to work in their field is straightforward. Once allocated, the abstract appears in that reviewer&#8217;s <strong>My Reviews<\/strong> list for them to score.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"following-the-reviews-3\">Following the reviews<\/h2>\n<p class=\"wp-block-paragraph\">As reviewers submit their assessments, the R1 and R2 status columns update from <em>Not Reviewed<\/em> to a score, and the combined score appears. This lets you see at a glance which abstracts are fully reviewed and ready for a decision, and which are still waiting on a reviewer.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"recording-a-decision-4\">Recording a decision<\/h2>\n<p class=\"wp-block-paragraph\">When an abstract has been reviewed, set its <strong>Overall Status<\/strong> to record the committee&#8217;s decision \u2014 typically <strong>Accepted<\/strong> or <strong>Rejected<\/strong>. The scores and reviewer recommendations guide the decision, but the final call is yours. Authors are notified of the outcome, and accepted abstracts become available to build into your programme.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"editing-or-removing-an-abstract-5\">Editing or removing an abstract<\/h2>\n<p class=\"wp-block-paragraph\">The actions at the end of each row let you open an abstract to view or edit its details, or remove it if necessary. Take care when removing \u2014 it&#8217;s usually better to mark an abstract <strong>Rejected<\/strong> or <strong>Withdrawn<\/strong> than to delete it, so you keep a complete record of everything submitted.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"next-steps-6\">Next steps<\/h2>\n<p class=\"wp-block-paragraph\">Once decisions are made, your accepted abstracts flow into two places: <strong>Event Programming<\/strong>, where you arrange them into sessions, and the <strong>Abstract Book Designer<\/strong>, where you produce the printed book. See <a href=\"\/ar\/knowledge-base\/building-your-conference-programme\/\">Building your conference programme<\/a> \u0648 <a href=\"\/ar\/knowledge-base\/creating-your-abstract-book\/\">Creating your abstract book<\/a>.<\/p>","protected":false},"excerpt":{"rendered":"<p>Abstract Management is the coordinator&#8217;s control centre for the whole submission process. From one screen you can see every abstract, allocate it to reviewers, follow the scores as they come in, and record the committee&#8217;s final decision. This guide explains how to run a review round from here. Getting an overview Open Abstract Management from [&hellip;]<\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","kb-category":[105],"kb-tag":[106,109,107],"class_list":["post-7710","kb-article","type-kb-article","status-publish","hentry","kb-category-abstract-system","kb-tag-abstracts","kb-tag-reviewing","kb-tag-submissions"],"_links":{"self":[{"href":"https:\/\/membersites.co\/ar\/wp-json\/wp\/v2\/kb-article\/7710","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/membersites.co\/ar\/wp-json\/wp\/v2\/kb-article"}],"about":[{"href":"https:\/\/membersites.co\/ar\/wp-json\/wp\/v2\/types\/kb-article"}],"version-history":[{"count":1,"href":"https:\/\/membersites.co\/ar\/wp-json\/wp\/v2\/kb-article\/7710\/revisions"}],"predecessor-version":[{"id":7734,"href":"https:\/\/membersites.co\/ar\/wp-json\/wp\/v2\/kb-article\/7710\/revisions\/7734"}],"wp:attachment":[{"href":"https:\/\/membersites.co\/ar\/wp-json\/wp\/v2\/media?parent=7710"}],"wp:term":[{"taxonomy":"kb-category","embeddable":true,"href":"https:\/\/membersites.co\/ar\/wp-json\/wp\/v2\/kb-category?post=7710"},{"taxonomy":"kb-tag","embeddable":true,"href":"https:\/\/membersites.co\/ar\/wp-json\/wp\/v2\/kb-tag?post=7710"}],"curies":[{"name":"\u062f\u0628\u0644\u064a\u0648 \u0628\u064a","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}